What does Regulation 99 of the education and Care Services National Regulations?
Proactive and planned supervision by trained staff is critical for children’s safety and protection from the harm or hazards that may arise in their play and daily routines. Show
This requires vigilance, good service design, appropriate rostering decisions and a high level of cooperation and communication between staff. It is an offence under section 165 of the National Law for an approved provider, nominated supervisor or family day care educator to fail to ensure adequate supervision for all children educated and cared for by the service. Each year, section 165 is one of the most commonly breached provisions of the National Law and is related to a range of incidents and poor outcomes for children. In addition to accidents or injuries resulting from inadequate supervision, recent incidents of children leaving services’ premises by themselves and children left unattended in vehicles have highlighted the serious consequences of poor supervision. Regulatory data has identified the following emerging supervision issues:
To meet their obligations under the National Law, approved providers and nominated supervisors should ensure services have appropriate procedures and plans for active supervision and ensure their educators are trained in these procedures. Approved providers should also consider the impacts of educators’ duties on their ability to maintain adequate supervision at all times and employ additional staff as necessary. All staff who educate and care for children should regularly reflect on their knowledge and practices on active supervision. In particular, approved providers, nominated supervisors and family day care educators should ask themselves: This fact sheet outlines the requirements for an approved associated children’s service operated as part of an education and care service under the National Quality Framework. On this page
Approved associated children’s servicesThe Education and Care Services National Law Act 2010 (National Law) and the Education and Care Services National Regulations 2011 (National Regulations) allow that where a service provider is operating a service under the National Quality Framework and a service under the Victorian Children’s Services Act 1996 (Children’s Services Act) and Children’s Services Regulations 2009 (Regulations) at one location, the service subject to the Children’s Services Act legislation may become an approved associated children’s service. This arrangement allows the approved provider to hold one service approval, covering both services, under the National Law. The approved associated children’s service will not be licensed under the Children’s Services Act but will be included in the service approval. Conditions relevant to the approved associated children’s service will be placed on this approval. An approved associated children’s service must comply with the requirements of the Children’s Services Act and will be subject to compliance visits. It is not regulated by the National Law and National Regulations, and will not be assessed and rated under the National Quality Framework. Naming an approved associated children’s serviceAn approved associated children’s service and an education and care service may both have the same service name (section 44(2), National Law; Schedule 1, clause 13A, Regulations). If the provider does not provide different names, the Regulatory Authority may add the words “approved associated children’s service” in brackets after the name of the approved associated children’s service to easily differentiate the approved associated children’s service from the education and care service. StaffingResponsible persons and nomineesGeneral requirementSection 30(2) of the Children’s Services Act requires that a responsible person or a nominee is present at the premises where the children's service is operating at all times when any child is being cared for or educated by the service at the premises. Responsible personA responsible person is defined in section 3(1) of the Children’s Services Act as:
NomineesThe following persons have approved nominees for approved associated children’s services (section 25W, Children’s Services Act):
Primary nomineesThe Primary nominee for an approved associated children’s service is:
Child/staff and qualified staff ratiosChild/staff ratios vary between the National Law and the Children’s Services Act legislation. Ratios for approved associated children’s services and education and care services must be calculated separately and ratio requirements must be met and maintained at all times. Minimum staff requirementsThe Children’s Services Act requires that an approved associated children’s service has a minimum of two staff members on duty whenever children are being cared for or educated by the children’s service. The minimum requirement for two staff on duty can be met across the whole service. FacilitiesMost of the facility requirements for an approved associated children’s service are the same as, or complement requirements for, an education and care service. This means that by meeting the facility requirements under the National Law you will also be complying with the requirements under the Children’s Services Act. There are however two exceptions:
First aid and anaphylaxis trainingUnder the National Law at least one educator holds a current approved first aid qualification, one educator has undertaken currently approved anaphylaxis management training and one educator holds currently approved asthma management training and is in attendance and immediately available in an emergency at all times. The same person can hold one or more of these qualifications (regulation 136, National Regulations). By contrast, the Children’s Services Act requires that each staff member counted in the minimum number of staff members and each staff member included in the child/staff ratios in approved associated children’s services must have completed every three years training in first aid and anaphylaxis management (regulation 63, Regulations). If a child who is diagnosed as at risk of anaphylaxis attends an approved associated children’s service, all staff members on duty whenever the child is present must have undertaken training in anaphylaxis management. There is no requirement for emergency asthma management training (regulations 65 and 67, Regulations). Record keeping and documentationEnrolment recordsOne centralised enrolment record that meets the requirements of both the Children’s Services Act and Regulations and the National Law and National Regulations may be used for children who are educated and cared for in both the approved associated children’s service (regulations 31, 33 and 34, Regulations) and the education and care service (regulations 160, 161 and 162, National Regulations). Attendance recordsSeparate attendance records detailing when a child arrives and departs must be kept for children attending the approved associated children’s service (regulation 29, Regulations) and the education and care service (regulation 158, National Regulations). Children who move between the approved associated children’s service and the education and care service must be timed and signed out of one service and timed and signed into the other service by a staff member. It is recommended that each service develops policies and procedures documenting the process for moving children between the approved associated children’s service and the education and care service (if applicable). Policies and proceduresAll services are required to document service practices, policies and procedures to assist in managing the service. The National Law (regulation 168, National Regulations) contains requirements that are additional to those under the Children’s Services Act (regulation 41, Regulations) including:
To ensure that each service containing both an approved associated children’s service and education and care service complies with all the required policies and procedures, a comprehensive, uniform set of policies and procedures should be developed. Display of prescribed informationCertain information must be displayed at approved service premises so that it is visible from the main entrance to the service. The requirements relating to the display of information under the Children’s Services Act (regulation 40, Regulations) and the National Law should be included on the same record with a separate section referring to the following matters which only relate to education and care services (regulation 173, National Regulations):
Administration of medicationThere are three differences relating to the administration of medication under the National Law and Children’s Services Act legislation:
The National Law is more comprehensive than the Children’s Services Act. By meeting the requirements under the National Law and National Regulations, a service provider of an approved associated children’s service will also comply with Children’s Services Act. Serious incidentsA serious incident is any incident that occurs at an education and care service (regulation 12, National Regulations) or an approved associated children’s service (section 29C, Children’s Services Act):
In addition, the National Law also includes as a serious incident:
In the National Law, the Regulatory Authority must be notified in writing of a serious incident (sections 174(2)(a) and 174(4), National Law) and the case of:
The Regulations require that the approved provider of an approved associated children’s service must notify the department by telephone within 24 hours of the incident, followed by written notification as soon as practicable (regulation 90, Regulations). The approved provider must also ensure that the parent or guardian of the child is notified as soon as practicable after the incident or occurrence (regulation 91, Regulations). The ACECQA Notification of serious incident (SI01) form must be used to report a serious incident in an education and care service. For administrative convenience, an approved provider may use this form to report a serious incident in an approved associated children’s service as well; where the approved provider chooses to do so, a note should be included alerting the department that the information relates to the approved associated children’s service rather than the education and care service. Exemptions and waiversAn approved provider who is having genuine difficulty meeting the requirements under the National Law and/or the Children’s Services Act may apply for:
An exemption from the requirements of the Children’s Services Act or Regulations will be included in the service approval among the conditions that apply to the approved associated children’s service. Further information is available in the fact sheet Waivers. Service approvalThe National Law provides for ongoing service approvals, removing the administrative burden for services related to licencing renewal requirements under the Children’s Services Act legislation. Approved associated children’s services are not required to pay a renewal fee under the Children’s Services Act. Applying for a new approved associated children’s service and a new service approvalWhen an approved provider makes an application for a service approval for both an education and care service and an approved associated children’s service, the department will assess the approved associated children’s service and the education and care service as one premise under the National Law. This means that by meeting the requirements under the National Law the service will also be meeting the requirements under the Children’s Services Act. If the approved associated children's service does not comply with the above criteria, the department can grant a service approval solely for an education and care service (section 48(4), National Law). Applications for a service approval may be made via the National Quality Agenda IT System or may be submitted to the department via [email protected] using the Application for a service approval – centre-based care (SA01) form available at: Service approvals Applying to add a new approved associated children’s service to an existing service approvalWhere a new associated children’s service is to be added to an existing service approval the department requests the approved provider complete notification for an amendment of service approval. To process the application, the following information about the proposed associated service is required:
Attaching plans for the room or premises proposed to be used for the associated service to the application for amendment of the service approval will assist the department to correctly identify the room relating to the relevant conditions that will appear on the service approval. Notifications to change of service details may be made via the National Quality Agenda IT System or may be submitted to the department via [email protected] using the Notification of change of information about an approved service (SA12) form available at: Service approvals Further informationThe Department of Education and Training is the Regulatory Authority in Victoria. Phone: 1300 307 415 The Australian Children’s Education and Care Quality Authority (ACECQA) is the national, independent statutory authority governing the National Quality Framework. What is legislation in childcare in Ireland?In Irish childcare, legislation emphasis is laid on prevention, partnership, paramountcy, parental responsibility, and protection. For additional information on this topic visit relevant resources that are available on the web.
What are secondary sources that an educator could use to gather information about children in the service?Collecting information from secondary sources, including families, colleagues and specialists, is another way to find out vital information about children.
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